Smith Chart Society Constitution
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in the further advancement of Amateur Radio, constitute ourselves the Smith Chart Amateur Radio Society and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio as well as public service within the community.
Membership: Article I
All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by nomination only, and election upon such terms as the club shall provide in its By-Laws.
Officers: Article II
Sec. 1. The officers of this club shall be President, Vice-President, Secretary and Treasurer.
Sec. 2. The officers of this club shall be elected for a term of one year by ballot of the members present, provided there be a quorum, at the annual meeting and Pig Pickin' normally occurring on or about the first weekend in May.
Sec. 3. Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
Sec. 4. Officers may be removed by a three-fourths vote of the membership.
Duties of Officers: Article III
Sec. 1. The President shall preside at all meetings, and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President.
Sec. 2. The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club. He/she shall maintain close liaison with the ARRL Section Emergency Coordinator to further club participation in the Amateur Radio Emergency Service.
Sec. 3. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, carry on all correspondence, read communications at each meeting, and email written meeting notices to each member. At the end of his/her term, he/she shall turn over all items belonging to the club to his/her successor.
Sec. 4. The Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over all items belonging to the club to his/her successor.
Meetings: Article IV
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of one-third of the membership shall constitute a quorum for the transaction of business.
Dues: Article V
The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.
Membership Assistance: Article VI
The club, through designated interference, Public Relations, and Operating Committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiation's from club member-stations. The club shall also maintain a program to foster and guide public relations.
Amendments: Article VII
This constitution or By-Laws may be amended by a two-thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been noticed by mail of the intent to amend the constitution and/or By-Laws at said meeting.
Robert's Rules are NOT required to govern proceedings.
1. Secretary. It shall be the duty of the Secretary to keep the constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request.
2. Membership. Full membership is available to licensed amateurs by nomination from another club member. Full membership includes all club privileges as well as rights to hold a club office and to vote for club officers. Honorary membership includes all club privileges except for the right to hold office and vote for club officers. Nominations for either membership shall be submitted at any time using email to the secretary for distribution to the members.
3. Meetings. Regular meetings may be held on the 2nd Tuesday of each calendar month. Meetings are not mandatory on a regular basis. The President upon the written request of any five members may call special meetings. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent email so that they arrive not less than 24 hours prior to the meeting.
4. Dues. A regular yearly assessment of $10 per member is hereby assessed in accordance with the provisions of Article V of the constitution for the purpose of providing funds for expenses to perform community projects as required.
5. Interference committee. This committee shall consist of three members (appointed by the club President). The committee shall direct investigation, invite proper inquires, establish technical facts and testimony and report its results to the club.
6. Public Relations committee. This committee shall consist of three members (appointed by the club President). The committee shall investigate local area happenings and our involvement in same, and report its results to the club.
7. Operating committee. This committee shall consist of three members (appointed by the club President). The committee shall be available for assistance to any of the club individuals to help on any operating problem he/she may have. This may include tower design, antenna analysis, and station construction, grounding, and other technical issues related to amateur radio installations. The committee shall then report the results to the club.